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eFlow

Cima Software Invoices365 eFlow automates traditionally time-consuming accounts payable/accounts receivable processes. When handling invoices accuracy and promptness are essential. Implementing eFlow will minimize inefficiencies through the automation of invoice approvals. The ability to process high volumes of invoices in a shorter amount of time will result in increased productivity and have a positive impact on your bottom line.

eFlow helps save time and money


Reducing the number of hours needed to complete a task and reducing time spent processing invoices will lower operational costs. Resulting in the ability to minimize risk of duplicate payments, maximize early payment discounts, and more.

eFlow adds relevant advanced workflow processing such as:

  • Applying approval rules
  • Integrating with existing financial system
  • Triggering alerts
  • Managing deadlines

To learn more, please download the eFlow brochure.
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eLogistics

eLogistics automates the delivery process for goods and services. It establishes record of customer receipt of goods from paper documentation or a digital customer signature. The transaction between vendor, transporter, and customers is automated, avoiding disputes and improving the flow of goods.

Monitoring delivery and notification times ensures that payment collection is complete in a timely manner. The paperless process manages and supports all documentation related to the delivery of goods or services.

Benefits:

  • Automatic monitoring for the collection of signed shipping documents/invoices
  • Immediate notification when outstanding slips are returned from 3PL carriers
  • Rapid and accurate responses to customer inquiries for shipments
  • Reduction in time spent collecting pending amounts from customers
  • Minimized risk of the lost or misplaced signed documents
  • Reduced costs for filing, reprinting, distribution, and processing shipping documents
  • Improved customer experience & service
  • Run reporting to compare daily schedule of deliveries with goods received
  • Identify bottlenecks and delays quickly to avoid potential delivery issues

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eInvoice

Cima Software eInvoice creates paperless invoicing procedures. Everything from invoice submission to payment is electronic and automated. eInvoicing is more than a workflow solution because all processes occur without paper. With Invoices365 eInvoicing, a web portal is used for invoice submission and review and approval or rejection for received invoices as well as integration with accounting software, ERPs, and other third party line of business applications.

  • Minimizes lost/duplicate invoices
  • Less late payments
  • Improves visibility
  • Reduces approval times
  • Reduces costs of accounts payable
  • Invoices arrive immediately (no mailing required)
  • Makes for easier audits because all invoices and information is stored and accessible through the Invoices365 web portal



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eManage

Cima Software’s eManage is the entry point to the Invoices365 suite of products, a turn-key web based enterprise content management solution that provides a simple and easy solution for storing, managing, and processing invoices. eManage aims to organize, process, manage, and then access invoices quickly and easily, but also to integrate into your existing business applications.

Using Invoices365 eManage greatly reduces the amount of time necessary to process invoices. Documents/invoices are now in a secure, easily retrievable location creating transparency. Auditing capabilities create a log of who has viewed or edited an invoice within the system creating accountability. Miscommunication is greatly reduced because employees now have a central location to view invoices and related documents, no filing cabinets required. Instant communication and the ability to share invoices dramatically increase efficiency and productivity.

The solution is affordable, functional, and integration with your existing line of business applications is simple. Incorporating other Invoice365 solutions can allow for further automation of the accounts payable process. Please view our additional components listed underInvoices365.

Benefits:

  • Improved vendor-customer processing time
  • Instant Access
  • Document security
  • Decrease invoice processing time
For additional information on eManage, please view theeManage brochure.
Learn how Cima Software can integrate into your line of business applications usingGP Link.
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eShare

Control, Collaborate, Engage

Invoices365 eShare portal provides real time transparency, control, efficiency, cost, and time savings. Optimize accounts payable processes by enabling customers and vendors to participate and collaborate in processes such as purchase to pay and three-way matching.

  • Provide accurate and real time information
  • Optimize your accounts payable processes
  • Mutually beneficial for customers and vendors
  • Promotes transparency and collaboration
  • Vendor management
  • Engage your vendors
  • Gain better control over your A/P processes
  • Acts as a conductor between ERP systems and vendors

Vendor can view real time information regarding transactions; resulting in less inquires. Through the portal, vendors can upload and register invoices, link POs and packing slips, communicate with their customers, and update information.

Allowing the vendor to collaborate through eShare results in:

  • Improved cash flow
  • Transparency
  • Improved customer/vendor relationships
  • Prompt and accurate payments
  • Reduced operational costs
  • Simplified three-way match
To learn more, please download the PDF brochure.

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You decide what metrics are critical to monitor and the Process Metrics Dashboard keeps you updated with real time information. The ability to drill down on any identified red flags directly from the dashboard provides complete transparency.

The easy to read dynamic display delivers information about the status of documents within a business process and instant access to all related documents from anywhere and any device. Real time visibility to any established standard allows for a true understanding of your business. The value of the dashboard allows digging deeper and discovering the exact factors that are affecting progress. Identify items of concern, and immediately view the item in question as well as all supporting documentation without exiting the dashboard.

Benefits:

  • Establish standards based on historical data to gauge performance
  • Improved insights relative to specific time frames
  • Measure multiple metrics, develop patterns, and identify trends
  • Identify documents that create bottlenecks with in a process immediately

To learn more, please download the PDF brochure.

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eManage

eManage is the core component of the Invoices365 suite. It is a turn-key web based solution that allows users to capture and manage all incoming AP/AR documents, validate and update the status of invoices and related documents, as well as to view/edit any documents at all times.

eShare

Collaborate over the web with anyone outside of your company network such as customers and vendors.

Process Metrics Dashboard

provides management with real time information about document centric processes. Easy to read dynamic display delivers information about the status of documents within a business process and instant access to all related documents from anywhere and any device.

eFlow

eFlow features the most advanced workflow processing features when it comes to applying approval rules, integrating with your existing financial system, triggering alerts, managing deadlines, handling process exceptions, and more.

eLogistics

Delivery process of goods and services to your customers is automated. Proves customer acceptance, based on paper document or tablet customer signature and ensures that collection of payments will be on time, supported by all evidence of goods or services delivery.

eInvoice

An intuitive solution for collecting all of your invoices regardless of how they show up at your front door. Covering all your bases from post mail, faxes, email, ftp, EDI, etc, you get the idea. After captured, invoices could be validated automatically and force-fed directly into your approval process